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BSG 2021 Annual Meeting Online – Abstract Guidance

Updated on: 03 Jun 2021   First published on 10 May 2021

The abstract submission portal for the BSG Annual Meeting Online (8th – 12th November 2021) has now closed.

If you have submitted an abstract for the 2021 meeting, you can review the guidelines and key dates below. Please direct any questions relating to abstracts to bsgabstracts@conferencepartners.com.

 

Key Dates & Guidance


Key Dates

  • Abstract submission portal opens: 1st December 2020
  • Abstract submission portal closes: 1st June 2021
  • Abstract reviewing starts: 8th June 2021
  • Abstract authors notified: 4th August 2021

Submission Conditions

Please read the instructions below before starting to submit your abstract(s) for consideration:

  1. The abstracts for BSG 2021 must be submitted through the online submission portal
  2. The person who submits the abstract will be the main contact for it. That person must create an account to upload, edit and save the abstract(s) in the portal.
  3. Please keep the email and password used to create the account for future use. Please do not create a new account each time you enter the portal.
  4. Abstracts must be submitted according to the guidelines set out below.
  5. If you require any assistance or have a query about online submission, contact bsgabstracts@conferencepartners.com.

IMPORTANT: It is not a requirement to register for the Conference prior to submitting an abstract; however, if the abstract is accepted, the presenting author must register by the given deadline on the submission portal. Your abstracts will be removed from the programme and abstracts book if you have not registered by then.

Publication

Submitted work should be original and not published or accepted for publication in a peer-reviewed journal at the time of abstract submission.

Abstracts will be published in Gut. Authors of all abstracts are required to grant an exclusive licence on a worldwide basis to the BMJ and/or co-owners or contracting owning societies (where published by the BMJ on their behalf) in accordance with the BMJ standard licence.

Please indicate that you agree to this BMJ & BSG licence agreement.

IMPORTANT: No corrections to the abstract text, authors, affiliations or change of presenting author are permitted following submission. Accepted abstracts will be published in Gut exactly as submitted. Please be aware when using special characters and figures/tables that they have saved appropriately. Ensure that all information provided is correct upon submission.

Presentation Format

An abstract can be submitted for presentation at the conference in one of the following categories:

  • Oral or Poster Presentation
  • Poster Presentation

The decision on which format each accepted abstract will take is made by the programme committee and is final. The presenting author will be informed of the decision on a date confirmed in advance.

Topics

The abstract topic is a general heading under which the abstract will be reviewed and published. Abstracts must be submitted under the conference topic that best describes the subject of the abstract. The programme committee reserves the right to decide on the final topic assignment of the abstract submission.

The laboratory science*, nurse** and pathology subtopics should be selected only if it is important for people with those areas of expertise to be involved in reviewing the abstract.

Furthermore, if an abstract with the nurse subtopic is selected for oral presentation, a nurse must be the lead author and speaker. If a nurse author is unable to present the accepted abstract, it will revert to poster status or will have to be withdrawn. This is BSGNA policy.

  1. Endoscopy
    • Laboratory science
    • Medical
    • Nurse
    • Pathology
  1. Endoscopy Video
    • Laboratory science
    • Medical
    • Nurse
    • Pathology
  1. Inflammatory Bowel Disease
    • Laboratory science
    • Medical
    • Nurse
    • Pathology
  1. Liver
    • Laboratory science
    • Medical
    • Nurse
    • Pathology
  1. Oesophagus
    • Laboratory science
    • Medical
    • Nurse
    • Pathology
  1. Gastroduodenum
    • Laboratory science
    • Medical
    • Nurse
    • Pathology
  1. Pancreas and neuroendocrine
    • Laboratory science
    • Medical
    • Nurse
    • Pathology
  1. Small bowel
    • Laboratory science
    • Medical
    • Nurse
    • Pathology
  1. Nutrition
    • Laboratory science
    • Medical
    • Nurse
    • Pathology
  1. Colon and anorectum
    • Laboratory science
    • Medical
    • Nurse
    • Pathology
  1. Neurogastroenterology: functional disorders, motility and clinical physiology
    • Laboratory science
    • Medical
    • Nurse
    • Pathology
  1. Gastroenterology service: development, delivery, IT
    • Laboratory science
    • Medical
    • Nurse
    • Pathology
  1. Education & training
    • Laboratory science
    • Medical
    • Nurse
    • Pathology

*Laboratory science research is conducted to understand what causes a disease, to analyse the mechanisms by which current treatments work, and to develop potential new therapies. It is done in laboratories using molecules and cells, not in people. Meta-analyses are not basic science.

**All abstracts submitted under the subtopic of ‘Nurse’ must have a nurse as the lead author and a nurse must be the presenter at the conference.

Detailed Submission Guidelines

Please adhere to the guidelines when preparing abstracts. Abstracts that are not correctly formatted will not be reviewed.

How to Submit an Abstract

The online abstract submission system is a simple step by step process, which starts with creating an account (or logging back into the account you created earlier, to edit an abstract or submit further abstracts). There is an abstract template for download and the online system will prompt the submitter to provide the required information.

Contacts:
The person who submits the abstract will be the contact person for the abstract. This contact person must enter the online submission portal, and create an account with an email and password. Please keep a record of these details as they will be required when logging into the BSG 2021 abstract submission system.

The submitter is required to provide contact information for all authors of the abstract and to specify who submitted the abstract and who will present the abstract. The submitter must receive permission from all parties before submitting the abstract.

Upon successful submission of the abstract, a confirmation email will be sent to the abstract contact, presenting author and co-authors. If the confirmation email has not been received, please check that the abstract is not left in draft and is fully submitted by logging back into the portal and checking on the Edit/View Abstracts page.

Please note that you can save your submission as a draft and return to edit the submission until the close of submission. The abstract cannot be edited after the close of the submission deadline. Draft abstracts will not be reviewed for inclusion in the programme. If you require any assistance regarding the submission of your abstract, contact bsgabstracts@conferencepartners.com.

Steps:
The online abstract submission system is a simple step by step process. The system will ask you to input the following details:

  • The abstract’s title
  • The preferred format (oral or poster) and topic
  • The name, affiliations and contact email addresses for all authors.
  • Additional Information:
    • Publication on the app and website
  • All accepted abstracts may appear in the conference app and on the website. This is a condition of acceptance. These abstracts may be subject to editing.
  • BMJ GUT Licence agreement
    • Accepted abstracts will be published in Gut (BMJ) special edition. Authors of abstracts are required to grant an exclusive licence on a worldwide basis to the BMJ and/or co-owners or contracting owning societies (where published by the BMJ on their behalf) in accordance with our standard licence. The agreement is available to view here. Please state on behalf of all co-authors if you agree to the BMJ licence agreement. If requested the submitting author must be able to supply evidence of this to the BMJ upon written request. By indicating ‘No’, your abstract will not be included in this Gut edition.
    • Copyright
      • Identify all text or other content forming part of your abstract in which you do not own copyright, and in each case obtain the copyright owner permission for the BMJ Group and BSG to reproduce and publish their material in any media, throughout the world, and to exploit all subsidiary rights for the duration of copyright. Without permission your abstract will have to be excluded from the published abstracts file. If you do not have any copyright restrictions, please state N/A. State in detail your text with copyright you do not own:
    • Declaration regarding publication status
      • Papers must not be published or accepted for publication in a peer reviewed journal prior to submission.
    • Conflict of interest declaration
      • BSG intends to provide high-quality sessions focused on educational content that is free from commercial influence or bias. Thus the person submitting the abstract is requested to declare any potential conflicts of interest for and on behalf of all authors during abstract submission.
    • Co-author consent
    • If your abstract has co-authors/presenters and you have provided their emails, do you confirm that you have received their permission to share their contact details (name, affiliation and email) with conference organisers, reviewers and session chairs/moderators for the purpose of conducting the review and compiling the programme? If they do not want their information shared with these stakeholders, the abstract will be excluded from the review and programme.

Please also provide a non-NHS email for the main contact and the presenting author. We ask this to ensure that important conference information is received and not blocked by firewalls.

Abstract Template

Abstracts must be formatted using the BSG 2021 template.

Download the abstract template shown below to create the abstract as a Word document and then save as a Word file for uploading to the system. Only WORD files (version 2013 or later) will be accepted for upload.

Do not include any headers or footers.

Download submission template

Format:
Abstracts must be formatted using the BSG 2021 template.

  • Abstract length must not exceed 3,000 characters. This includes the Title, Authors and Affiliations, and figure/table. Please check this before submitting the abstract. The system will tell you the number of characters used for authors and affiliations.
  • The title is limited to 15 words and must clearly indicate the content of the abstract.
  • The main text of the abstract must not include authors & affiliations. This is to keep the abstract as anonymous as possible for review.
  • Abstracts will be published in Gut. The journal applies this strict character count to help with layout, but also to help authors keep material back for full publication purposes. Any abstracts over this maximum character count will be truncated by Gut, with no exceptions. Do not include footnotes. Any references must be included within the body of the text and will be included in the character count.

Structure:
Introduction – 1-2 sentences that clearly indicate the scientific question of the study and its clinical (or other) importance.

Methods – sufficient information to be able to understand the experimental design, the analytical techniques and the statistics used in the study.

Results – objective data answering the scientific question(s).

Conclusions – only conclusions directly supported by the results, along with implications for clinical practice, avoiding speculation and over-generalisation.

How to count the characters:

  • On a PC: Open the document in Word, press control A (to select all), then select the Review menu and choose the word count option.
  • On a Mac: Click on the icon over the word view. The word count appears near the bottom of the page. Move the pointer over the right side of the word count, then click the arrows that appear and select ‘characters with spaces’.

Figures and tables:

  • Only one figure or table may be submitted.
  • Text in these is included in the abstract character limit and may therefore reduce the number of characters considerably.
  • Any figure/table provided must be submitted in monochrome.
  • Keep any figure/table submitted as simple as possible for optimal reproduction. Figures will be sized to fit a single column so complex images with lots of detail are discouraged.
  • The figure legend/table title should appear in the abstract text rather than as part of the figure or table.
  • The figure/table should be cited in the abstract as Figure 1 / Table 1 (whichever is relevant)

Images and graphics must adhere to the following criteria:

Width: min 83mm

File size: min 35 KB / max 1000 KB

DPI: min 300

Spelling & Grammar:

  • Please ensure your abstract does not contain spelling, grammar, or scientific mistakes, as it will be published exactly as submitted. Linguistic accuracy is your responsibility. Reviewers will not proofread your abstract.
  • Abstracts may only be submitted in English.
  • Abbreviations should be defined on first use.
  • Trade names can be mentioned in the title, as well as in the body of the text.
  • If the abstract contains special characters, consider spelling them out or finding a transferable way for them to reproduce, to avoid errors in the published abstract.

Abstract Corrections:

  • During the pre-submission period, the abstract can be edited online as many times as needed, up to the submission.
  • After the abstract has been submitted, it will still be possible to make corrections prior to the submission deadline. Click on View/Edit Abstracts to make any edits to abstracts.
  • No corrections are possible after the given deadline on the submission portal

Submission Specifications

Endoscopy Video Submissions

Abstracts submitted to the Endoscopy Video Category must include both an abstract in a Word file and a video (up to 5 minutes in length). Please click here for further instructions.

Review & Notification

All abstracts will go through a blind peer-review carried out by reviewers selected by the BSG Programme Committee.

Notification of acceptance or rejection will be sent to the submitter, presenting authors and all co-authors by the given deadline on the submission portal.

Registration of the Abstract Presenter

When notified of acceptance, the Presenting Author is required to accept the offer by registering for the online conference (if not already registered) and paying in full by the given deadline on the submission portal.

If a presenter fails to register by this time.

  • The abstract will not be published in Gut.
  • The abstract will be removed from the programme and all BSG related publications.

Presentation, Modifications & Withdrawals

The presenting author of an accepted abstract must attend and register for the conference. All accepted abstracts will be published in a supplement of Gut, in the BSG conference app and on the online programme.

Changes to Title & Text:
The abstract title and text must be correct at the submission deadline. Any changes in the abstract title or body will not be possible after the submission deadline. Abstracts in draft format will not be reviewed.

Withdrawals & Changes to Authors:
Requests for withdrawal of an accepted abstract must be sent in writing to bsgabstracts@conferencepartners.com by the given deadline on the submission portal to avoid publication in the Gut Journal supplement and final programme.

The addition or removal of author names will be permitted until the given deadline on the submission portal. Changes must be agreed in writing by all authors on the abstract.

Changes to the presenting author will be permitted until the given deadline on the submission portal.

Any withdrawal or change of presenters requested after that date will not be considered and the abstract will be published in Gut.

Terms & Conditions

  • The abstract submitted adheres to the BSG 2021 abstract submission guidelines.
  • This abstract has only been submitted once for BSG 2021.
  • The contact information provided is correct at submission and an alternative non-NHS email address is provided.
  • The abstract authors have provided the corresponding contact with permission to provide their contact details to BSG for the purpose of the conference.
  • The abstract along with the names and affiliations, poster and/or additional documents as requested will be published on the conference website, digital event platform, and the BMJ Gut special supplement, unless requested not to in additional information. This will not raise any copyright issues as the corresponding contact has obtained and can provide on request any necessary permissions.
  • It is the responsibility of the corresponding contact to communicate with the presenting author and co-authors.
  • If accepted, the presenting author must register by the given deadline on the submission portal to confirm that they will present at the online conference. If they do not want to accept the offer they must inform BSG 2021 of their wish to withdraw or change presenter. Any change of presenter must be confirmed by the given deadline on the submission portal
  • All abstract presenters must submit a short video discussing their abstract – this will be uploaded to the online events platform.
  • The submission of an abstract constitutes a formal commitment by the presenting author to present the abstract (if accepted) in the session and the time assigned by the Programme Committee.

If you have any queries regarding the above, please contact the BSG 2021 Programme Team bsgabstracts@conferencepartners.com.

“Top 5 Tips for a Good Abstract”

 provided by BSG Secretary Dr Stuart McPherson

1.   The introduction must include a very clear description of the aim of the study and why it is important
2.   Include a brief outline of methodology to give the reader enough information to understand how the study was conducted.
3.   Less is more with results” – include the key results that answer your aim and substantiate your conclusion. You do not need to include an exhaustive list of results.
4.   Make it easy to read and don’t include non-standard abbreviations. Reviewers have a lot of them to score, so make it easy for them.
5.   Ensure you follow the submission guidelines to the letter.


“Top 5 Tips for a Winning Research Poster”

 provided by BSG Senior Secretary Dr Stuart McPherson

1.    Have an engaging title. Think of it like a newspaper headline. A good one gets people to read it.
2.    “Less is more”. Most people typically spend less than a minute looking at a poster so only include key information to address your aims and substantiate your conclusions.
3.    Include graphs, figures and tables to illustrate key points as readers are more likely to look at these rather than read text.
4.    Keep the text to a minimum and when you do include text use bullet points to make it easier to read. Accentuate key points in bold or colour.
5.    Many people read the aim and conclusions first so ensure these are prominent in the poster and written clearly.

Example Poster from BSG2018

More information on our Annual Meeting can be found here


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