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BSG Programme Committee Toolkit

Welcome to the BSG Programme Committee. Chaired by the Senior Secretary and supported by the  Secretary, the purpose of the Programme Committee is to shape the programme for the BSG Annual Conference “BSG LIVE” (June 2022) and BSG Campus (November 2022).

This online toolkit will highlight the key responsibilities involved in being a representative of your section at the Programme Committee as well as key contacts, timelines, and resources.

We hope you will find this online toolkit useful. If you have any questions, please contact the BSG office or our conference partners, TFI Lodestar, whose details are listed below.

Thank you for supporting the BSG in delivering these important events. They are hugely valuable to our members, and your contribution is critical to our success.

Prof Adrian Stanley        Prof Helen Steed
Senior Secretary                    Secretary

What to expect

Each BSG committee leading a session(s) at the BSG Annual Meeting (BSG LIVE) or BSG Campus must send a minimum of one representative from their committee to the Programme Committee meeting which takes place three times a year. The representative can be any member of the committee, including the Chair. We understand the pressures of delivering content for two meetings, therefore we recommend nominating separate Education and Programme Committee reps.

It is the committee’s representative’s responsibility to:

  • Attend all Programme Committee meetings OR send an alternative rep in place of them if they are unable to attend.
  • If the committee rep changes or is unable to attend a meeting, we kindly ask that they inform the BSG office (see contact details below) and advise who’ll be fulfilling their role in their place.
  • Lead on shaping the content of their session(s) at BSG LIVE and BSG Campus including confirming speakers.
  • Always consider the equality & diversity of speakers and chairs when shaping the content of their session(s) at the BSG LIVE and BSG Campus.
  • Liaise with the BSG Nurses Association Committee to ensure nurses are represented in either a speaking or chairing capacity in their session(s).
  • Ensure that international speakers attending BSG LIVE are also nominated for a Meet the Expert breakfast session and considered as a co-chair or with alternative input to other sessions where feasible.
  • Liaise with the BSG’s conference organisers (TFI Lodestar) about the details of their session(s) at the BSG LIVE and BSG Campus including sharing speakers’ contact information.
  • Ensure TFI Lodestar is kept up to date with any changes to their session(s) including speaker dropouts.
  • Communicate key actions and dates back to their section such as early bird deadlines, abstract deadlines/actions, prizes deadlines/actions, and deadlines to submit final programme details to TFI Lodestar.
  • Declare any conflicts of interest to the BSG by completing the COI form upon joining the Programme Committee. Please click here to complete the COI form if you have not done so already.

About BSG Live and BSG Campus

The BSG annual meeting, now known as “BSG LIVE” typically consists of a Masterclass day on the Monday followed by 2.75 days of conference content. Each session lasts 1.5 hours and is typically followed by a break. On the full days of the conference, there will be 4 slots in the day where 6 sessions will run concurrently.

For preparation purposes, the sections are responsible for the sessions listed below. Content should be mindful of previous years’ talks and be varied and of interest to a broad audience.

This year, free paper sessions should contain at least 6 oral abstracts and the other sessions should include a further 1-2 abstracts. If you would prefer to evenly space your abstracts throughout all your sessions, then please do so, as long as the equivalent number has been accommodated and it is made clear at the PC meeting.

Abstracts within the programme should be allocated 12 minutes (9 for speaking and 3 for questions).

Sections session breakdown for 2022

Gastroduodenal 2 sessions (inc 1 joint freepaper)

Oeosphageal 1 session (inc 1 joint freepaper)

CSSC 4 sessions (inc 1 freepaper)

Endoscopy 7 sessions (inc 1 freepaper)

IBD 6 sessions (inc 1 freepaper)

Trainees 2 sessions (inc 1 freepaper)

SBN 3 sessions (inc 1 freepaper)

Nurses 4 sessions (in 1 freepaper)

Colorectal 3 sessions (inc 1 freepaper)

NGM 3 session (inc 1 freepaper)

Translational Science 2 sessions

Pathology  2 sessions

Liver 6 sessions (inc 1 freepaper)

Pancreas 1 session

International 1 session

SWiG 1 session

Professional development 1 session

AGIP 1 session

GUTS UK 1 session

Sustainability 1 session

CRG and Journals 1 session

AI 1 session

AYP section typically request to work with another section and together utilise 1 session for a joint proposal.

 

2022 - 2023 schedule

Month Activity/meeting/deadline Programme Committee rep action
June 2022 BSG LIVE 22, 20th – 23rd June, Birmingham
July 2022 Supplementary Programme Committee meeting for BSG Campus:

Tuesday 26th July, 15:30 – 16:30

  • Attend the Programme meeting to be briefed on the programme, actions, and key deadlines for BSG Campus
September 2022 Programme Committee meeting for BSG Campus 2022 (date TBC)
  • We ask that reps come prepared to the Programme meeting with their sections session details confirmed for BSG Campus confirmed including titles and speakers
  • During the Programme meeting we will aim to:
    • identify any duplicate or overlapping talks from other sections
    • identify any programme clashes of symposia that your members would be interested in attending
    • discuss proposals for international speakers
    • highlight any likely need for polling functions
September 2022 Programme Committee meeting for BSG LIVE 23 (date TBC)
  • Attend the Programme meeting to be briefed on the programme, actions, and key deadlines for BSG LIVE 23
  • We ask that reps come prepared to the Programme meeting with your potential session details for BSG LIVE 23 and an overview of how the content will differ from BSG Campus
September 2022 Send your final session and speaker details for BSG Campus to TFI Lodestar by 23rd September Confirm all your speakers for BSG Campus and submit the final details including speaker email addresses to TFI Lodestar
November 2022 BSG Campus, 21st – 24th November 2022
November 2022 BSG LIVE 23 website launch

BSG LIVE 23 abstracts open

BSG LIVE 23 prize applications open

  • Working with the BSG office, Sections will confirm abstract topic chairs and reviewers
December 2022 Programme Committee meeting for BSG LIVE 23 (date TBC)
  • Have your sections session details for BSG LIVE 23 100% finalised
  • During the Programme meeting we will aim to:
    • highlight any speaker changes
    • offer support managing any changes or programme adjustments as required
    • highlight the next steps and key dates
December 2022 Confirm all your speakers for BSG LIVE 22 and submit the final details including speaker email addresses to TFI Lodestar
January 2023 BSG LIVE 23 abstracts close

BSG LIVE 23 prize applications close

BSG LIVE 23 registration opens

February 2023 BSG LIVE 23 abstract review period
March 2023 Programme Committee meeting for BSG LIVE 23 (date TBC)

BSG LIVE 23 abstracts review (completed by end of March)

BSG LIVE 23 prize applications review (completed by end of March)

  • Session details for BSG LIVE 23 should be 100% finalised by this point and during the Programme meeting we will aim to:
    • run through the BSG LIVE 23 programme
    • highlight any speaker changes
    • offer support managing any changes or programme adjustments as required
    • highlight the final steps and key dates
April 2023 BSG LIVE 23 abstract notifications

BSG LIVE 23 prize notifications

May 2023 BSG LIVE 23 onsite oral and poster judges confirmed
June 2023 BSG LIVE 23, 19th – 22nd June, Liverpool
July 2023 BSG will share the plan for BSG LIVE 2024 and Campus 2023

Useful contacts

For enquiries about the Programme Committee, BSG committee meetings at the annual conference, assistance shaping the content of your sessions at the annual conference & Campus, and prizes & awards guidance, please contact:

Alex Kelly, BSG, Senior Events Executive akelly@bsg.org.uk
Liz Elder, BSG, Head of Marketing & Comms lelder@bsg.org.uk
Lucy Kwapisiewicz, BSG, Head of Committe Services lkwapisiewicz@bsg.org.uk

Your TFI key contacts are:

Nick Goodhew, Operations Director nick.goodhew@tfilodestar.com
Rebecca Maclaurin, Project Manager rebecca.maclaurin@tfilodestar.com

All other delegate enquiries: conference@bsg.org.uk

Abstracts: abstracts@bsg.org.uk

Speaker enquiries: BSGLIVEfaculty@tfilodestar.com

For expenses enquiries: finance@bsg.org.uk

Sponsorship & exhibition: bsg.partnerships@tfilodestar.com

Useful resources